Sponsorship Add-ons

Thank you for becoming an e-Health Sponsor! Select your preferred Sponsorship Add-ons from the list below.

e-Health25 Sponsorship Terms + Conditions

  • Full payment must be received 30 days after contract signing.
  • All invoices must be paid by May 30, 2025.
  • Use of logos – e-Health Conference and Tradeshow (‘e-Health’) will use supplied sponsor logo in conference communications and marketing. Sponsor may use e-Health logo to advertise involvement in the event; for questions contact communications@e-healthconference.com.
  • Audiovisual – All e-Health sessions are presented using the conference platform and/or in-person audio-visual supplier and tools chosen by the conference hosts. No other technology may be used during this conference. By agreeing to these terms, sponsor acknowledges that only e-Health-preferred audio-visual suppliers and tools may be used for the conference.
  • Keynote and Plenary speaker abstracts – Keynote and Plenary speaker abstracts and proposals must be submitted to speakers@e-healthconference.com for approval by NOVEMBER 29, 2024. Presentations (if applicable) must be submitted to speakers@e-healthconference.com by APRIL 25, 2025.
  • Sponsored speakers (P3 Showcase and Symposia) – P3 Showcase and Symposia speaker and session details must be submitted to speakers@e-healthconference.com for approval by MARCH 7, 2025. e-Health reserves the right to cancel the sponsored session without refund if details are not submitted before MARCH 7, 2025. Sponsored presentations (if applicable) must be submitted to speakers@e-healthconference.com for approval by APRIL 25, 2025.
  • Sponsorship and exhibitor cancellations – Sponsorship cancellation requests must be submitted to info@e-healthconference.com by MARCH 7, 2025 to ensure removal from the conference program and promotional materials (e-Health 2025 sponsors will be included in conference promotions from the date of purchase through May 2025). All sponsorships purchased are final sale with no refunds or cancellations.
  • Insurance requirement – Exhibitors are responsible for the placement and cost of insurance related to their participation in the show. Exhibitors must carry $5 million in liability insurance. The exhibitor shall obtain and produce a certificate of insurance evidencing the required insurance and send to show management no later than 30 days prior to the event.
  • Ancillary Events – Ancillary events presented by sponsors, partners, or attendees are not permitted during scheduled e-Health programming. Refer to the conference program for confirmation.
  • Conference change of date or cancellation- e-Health reserves the right, at its sole discretion, to change the date or dates upon which the event is to be held and shall not be liable in damages or otherwise by reason of any such change. In addition, e-Health will not be liable for damages for failure to carry out the terms of this contract in whole or in part when such failure is caused directly or indirectly by or in consequence of pandemic, fire, storm, flood, war, rebellion, insurrection, riot, civil commotion, strike, or by any cause whatsoever beyond the control of e-Health Conference and Tradeshow, whether similar to or dissimilar from the causes enumerated herein. Notification of a change of date will be communicated to the sponsor immediately and all sponsor entitlements will be carried forward. In the event of cancellation, the sponsor will be offered a new sponsorship opportunity or a refund.
  • Delegate list access – Two lists of registered delegates (who have expressly given permission to be contacted by sponsors of e-Health 2025 by opting in at registration) will be shared with Diamond, Platinum, and Gold sponsors. List one will be sent two weeks ahead of the conference date. List two will be sent on the final day of the conference to capture the maximum number of registered delegates.
  • Registration badges – All badges will be clearly identified at the conference and colour-coded to show that the individual is an attendee, speaker, sponsor, emerging professional, student, patient, or exhibitor. Attendee, speaker, sponsor, emerging professional, student, and patient badges include entry to the keynote and plenary sessions, general education sessions, trade show floor, welcome reception, refreshments, and social night, as well as complimentary access to the e-Health Virtual Library to access slides or recordings of select presentations after the conference has concluded. Admission to every session, room, or meeting area is not guaranteed, as admission is subject to capacity and other requirements. Exhibitor badges are for exhibit staff who are assigned to work in the booth and include access to the conference and tradeshow. Please honour the intent of the exhibitor badge; individuals from exhibiting organizations who wish to attend the conference and are not assigned to staff the trade show booth should purchase an individual attendee badge for the conference. For security reasons, badge swapping or sharing of access credentials is not permitted. Anyone found wearing a badge that does not match that person’s identification or using another person’s access credentials to attend the conference will be evicted from the conference venue without a refund, and that person’s registration will be cancelled. A government-issued photo ID will be required to pick up your badge on-site.

e-Health25 Add-on Details

  1. Opening Keynote Sponsor • $25,000 • One available • Exclusive to Diamond Sponsor – Make a statement by sponsoring the widely-attended opening day keynote plenary session. As the exclusive sponsor, you will: have the opportunity to recommend the speaker(s) for the opening keynote discussion OR introduce the session with a two-minute pre-approved script; have your logo on screen during the session; receive verbal acknowledgment from the moderator at the beginning and end of the session; have your logo displayed on the conference website and in the mobile app. Available until March 7, 2025. Speakers will be finalized by the e-Health Program Committee by the end of December 2024.
  2. Closing Keynote Sponsor • $25,00 • One available • Exclusive to Diamond Sponsor – Leave a lasting impression by sponsoring the closing day keynote plenary. As the exclusive sponsor of the closing keynote, you will: have the opportunity to recommend the speaker(s) for the closing keynote OR introduce the session with a two-minute pre-approved script; have your logo on screen during the session; receive verbal acknowledgment from the moderator at the beginning and end of the session; have your logo displayed on the conference website and in the mobile app. Available until March 7, 2025. Speakers will be finalized by the e-Health Program Committee by the end of December 2024.
  3. Plenary Speaker Sponsor • $25,000 • One available • Exclusive to Platinum or Diamond Sponsor – Plenary Speaker Sponsors have the opportunity to recommend the speaker(s) for the plenary session OR introduce the session with a two-minute pre-approved script; have your logo on screen during the session; receive verbal acknowledgment from the moderator at the beginning and end of the session; have your logo displayed on the conference website and in the mobile app. Available until March 7, 2025. Speakers will be finalized by the e-Health Program Committee by the end of December 2024.
  4. Mobile App • $20,000 • Exclusive – All delegates will have access to the popular gamified mobile app showing the conference program, speaker information, exhibit floor plan with exhibitor details, venue information, and attendee networking/meeting schedule. Notification alerts with program highlights and important announcements will be sent through the app. As the exclusive sponsor of the mobile app, you will: have your custom graphic/banner displayed on the mobile app home page; opportunity to have two push notifications sent to all delegates during the conference; be acknowledged with your logo on the conference website and in the mobile app. Available until April 1, 2025.
  5. Welcome Reception • $20,000 • Exclusive – The Welcome Reception is the official opening of the e-Health Conference and an important networking event for delegates, sponsors, and exhibitors. As the exclusive sponsor of the two-hour reception, you will: have your logo displayed on the conference website, in the mobile app, and on table-top cards at the reception; be verbally acknowledged as sponsor during the reception. Attendance at the Welcome Reception is limited to 400. Available until May 1, 2025.
  6. 25th Anniversary Social Reception • $20,000 • Exclusive – Sponsor e-Health’s 25th Anniversary bash! As the 25th Anniversary Social Reception sponsor, you will: have your logo displayed on the conference website, in the mobile app, and on event branding; be verbally acknowledged as a sponsor during the 90-minute reception. Attendance at the 25th Anniversary Social Reception is limited to 1200. Available until March 7, 2025.
  7. President’s Reception • $15,000 • Exclusive – Attendees at the annual President’s Reception include digital health leaders, key attendees, and board members and executives from e-Health co-hosts. As a reception sponsor, you will: have your logo displayed on the conference website, in the mobile app, and on table-top cards at the one-hour reception; be verbally acknowledged as sponsor during the reception; receive two tickets to the reception. Attendance at the President’s Reception is by invitation only and limited to 100. Available until May 1, 2025.
  8. Chill Space • $15,000 – The Chill Space gives delegates a chance to retreat from the busy conference floor and rest, read, or catch up with colleagues. As a Chill Space sponsor you will: have your logo displayed on the conference website, in the mobile app, and on signage in the room; have the opportunity to place promotional material of your choice (cushions, chairs—whatever you like!) in the room. Available until May 1, 2025.
  9. Speaker Ready Room + Work Space • $15,000 – The Speaker ready Room/Work Space is a where speakers can prepare for their presentations and attendees can catch up on work. As a sponsor, you will have: your logo displayed on the conference website, in the mobile app, and on-screen or on signage in the room; the opportunity to place promotional material in the room. Available until May 1, 2025.
  10. Symposium Host • $15,000 • Six available June 2 • Six available June 3 – Host your own dedicated 60-minute session—you control the agenda. As a symposium host, you will receive presentation space; AV package with monitor, mic, audience mics, and a head table for up to four with mic; listing on the conference website, in the mobile app, and in a pre-event eblast with session description. Up to four presenters, including a moderator for panels. Each speaker will receive a single-day conference registration granting access to the conference on the day of the session. Speaker and session details must be submitted to speakers@e-healthconference.com for approval by March 7, 2025. Available until April 4, 2025.
  11. Delegate Bag • $15,000 • Exclusive – As a delegate bag sponsor, you will: have your single-colour logo image displayed on all bags with the e-Health logo; be acknowledged with your logo on the conference website and in the mobile app. Images printed in white on bag colour chosen by e-Health. Bags are provided by e-Health. Available until May 1, 2025
  12. WiFi and Internet Sponsor • $15,000 – WiFi is a crucial productivity tool for all conference attendees. Increase your brand awareness as attendees use a sponsor customized password to unlock the network (character restrictions may apply). As the WiFi and Internet Sponsor, you will be acknowledged with your logo on the conference website, on the reverse of the conference badge, and in the mobile app. Available until May 1, 2025.
  13. Networking Breakfasts • $10,000 • One available June 2 • One available June 3 – Networking Breakfasts take place before the conference starts and offer an opportunity for attendees to network and plan their day over coffee and a breakfast buffet. As a Networking Breakfast Sponsor, you will: have your logo displayed on the conference website, in the mobile app, and on table-top cards during your selected breakfast; you may place promotional material in the breakfast area. Available until May 1, 2025.
  14. Grab + Go Lunch • $10,000 • One available June 2 • One available June 3 – The busy Grab + Go Lunch stations are very visible. As a Grab & Go Lunch sponsor, you will: have your logo displayed on the conference website, in the mobile app, and on table-top cards during your selected lunch; you may place promotional material in the lunch area. Available until May 1, 2025.
  15. P3 Showcase • $10,000 • Six available June 2 • Six available June 3 – These 30-minute showcases offer an opportunity for organizations to highlight innovative public and private sector collaborations. As a P3 showcase host, you will receive presentation space; AV package with monitor, mic, audience mics, and a head table with mic; listing on the conference website and in the mobile app. Up to four presenters, including a moderator for panels. Each speaker will receive a single-day conference registration granting access to the conference on the day of the session. Speaker and session details must be submitted to speakers@e-healthconference.com for approval by March 7, 2025. Available until April 4, 2025.
  16. Information Desk • $10,000 • Exclusive – Located in the conference registration area, the staffed information desk is where attendees will find answers to their conference-related questions. As the sponsor, you will: have the opportunity for one staff to be stationed in the information desk, have the desk area branded with your company logo, and be acknowledged with your logo on the conference website and in the mobile app. Available until May 1, 2025.
  17. Lanyards • $10,000 • Exclusive – All delegates receive a name badge with lanyard. As a lanyards sponsor, you will: have your single-colour logo image displayed on all lanyards along with the e-Health logo; be acknowledged with your logo on the conference website and in the mobile app. Lanyards are provided by e-Health. Available until May 1, 2025.
  18. Registration Sponsor • $10,000 • Exclusive – Be the first point of contact and leave a lasting impression as the Registration Sponsor. Maximize brand visibility throughout the conference experience. As the registration sponsor, you will: have your logo displayed on all registration badges, along with the host organizations and e-Health logo and be acknowledged with your logo on the conference website and in the mobile app. Registration badges are provided by e-Health. Available until May 1, 2025.
  19. Hotel Key Card • $10,000 • Exclusive – Place your branding right in the hands of official conference hotel guests by featuring your logo or custom image on attendee hotel key cards. Card production costs are not included. Artwork must be received by April 25, 2025, due to production time/shipping. Available until April 15, 2025.
  20. Charging Stations • $7,500 • Two available – Charging stations allow attendees to power up mobile phones, tablets, laptops, and other electronic devices for free. These stations will be in high demand and placed in different areas of the open space. As a charging station sponsor, you will: have your selected charging station area branded with your logo; place promotional material within your charging station; be acknowledged with your logo on the conference website and in the mobile app. Available until May 1, 2025.
  21. Conference Map • $7,500 – Two large conference maps will be located at the North and South conference entrances. As a sponsor of the conference map, you will: have your logo prominently displayed on both maps; be acknowledged with your logo on the conference website and in the mobile app. Available until May 1, 2025.
  22. Volunteer Shirts • $5,500 • Exclusive – Volunteers keep busy on the tradeshow floor directing attendees and answering questions while wearing easy-to-identify e-Health-branded T-shirts. As the exclusive sponsor of the Volunteer Shirts, you will: have your single-colour logo image printed on the T-shirts (along with the e-Health logo); be acknowledged with your logo on the conference website and in the mobile app. Images printed in white on shirt colour chosen by e-Health. Shirts are provided by e-Health. Available until May 1, 2025.
  23. Networking Breaks • $5,000 • Available AM + PM June 2 and AM + PM June 3 – Networking happens at the coaster tables on the open-plan conference floor during catered Networking Breaks. As a Networking Break sponsor, you will: have your logo displayed on the conference website, in the mobile app, and on table-top cards during your selected break. Available until May 1, 2025.
  24. Post-conference e-Blast • $5,000 • Five available – Your custom messaging will be formatted in an e-blast sent by e-Health on your behalf to all e-Health 2023 attendees after the conference has concluded and your organization will be acknowledged with your logo on the conference website and in the mobile app. Available until May 1, 2025.
  25. Hotel Check-in Gift/Room Drop • $4,500 – Surprise attendees with a branded gift from your organization delivered at check-in time or to their hotel room. The gift is supplied by the sponsor. Items must be received at the hotel by May 29, 2025. Delivery costs are not included. Available until April 15, 2025.
  26. Patient Funding Sponsor • $3,000 – Patients are key members of the health community and important contributors to the e-Health conference program. Provide funding assistance to Patients and Patient Partners participating in the conference. As a Patient Funding Sponsor, you will be acknowledged with your logo on the conference website and in the mobile app. Available until May 1, 2025.
  27. Accessibility Sponsor • $3,000 – Enhance the on-site experience for attendees who require assistance to access resources and services such as ASL interpreters, live captions, or large print. As Accessibility Sponsor, you will be acknowledged with your logo on the conference website and in the mobile app. Available until May 1, 2025.
  28. Conference Website Ad • $2,500 – Advertise your latest product or service with ad placement in rotating banner on website homepage plus be acknowledged with your logo on the conference website and in the mobile app. Ad block size is 250 x 300 pixels. Available until May 1, 2025.

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